Is it as difficult as you think to export goods to Europe?

Aside from the United States, one of the major markets in which Vietnamese exporters are interested in Europe. With over 500 million consumers and 21 million small and medium-sized businesses (SMEs), Europe can provide exciting opportunities for exporters. The information in this article will assist you in answering questions about exporting goods to the European market.

Documents for customs clearance

Customs clearance in Europe requires the following documents:

Customs Import Declaration (SAD): The Single Administrative Document (SAD) form must be used to declare all goods imported into the European Union (EU) to customs authorities. This is a standard import declaration form used by all EU member countries.
Commercial Invoice: A commercial invoice is always required for customs clearance and contains basic information about the transaction.
Customs Value Declaration: If the value of the goods exceeds €20,000, a Customs Value Declaration must be presented. The main purpose of the document is to establish a customs value for tax purposes and tariff application.

Bill of Lading (BL), FIATA Bill of Lading, Road Bill of Lading (CMR), Air Waybill (AWB), Rail Waybill (CIM), Temporary Import for Re-Export Book (ATA Carnet), International Road Transport Document (TIR Carnet)…
Insurance for Cargo: Only when the relevant data does not appear on the commercial invoice is an insurance invoice required for customs clearance.
List of items to bring: The packing list (P/L: packing list) contains information about imported items as well as packing details for each shipment, such as weight, dimensions, and handling concerns.

The procedure for shipping goods to Europe

Learn about the import regulations and requirements in the EU.

When it comes to the import, export, purchase, and sale of goods, the EU has issued a number of regulations for Vietnam and other countries exporting goods to Europe. as well as requests such as:

EORI numbers are required for all traders and businesses importing any type of goods. In some European countries, the importing company must obtain an EORI number from the local chamber of commerce.

When exporting to the European market, consider the type of goods to see if there are any special regulations under the EU’s import policy.

Technical certificates and consumer health assurance are in high demand in the EU market. Pharmaceuticals, chemicals, cosmetics, agricultural products, food, and live animals, animal feed, animal products, and other items are commonly exported to Europe.

Prepare goods for export to Europe and arrange transportation.

Exporters will rely on commercial contracts or agreements between the two parties at this stage of preparation, which is typically done through Incoterms.

The responsibility for transportation, insurance, and the point of delivery of the goods will determine liability for the export of goods to Europe.

Furthermore, the regulation between the buyer and the seller, who will carry out customs procedures, will have a significant impact on the progress, costs, and risks for the owner of the goods.

Prepare import and export documents

Documents that are required

Commercial agreement

Commercial bill

The packing slip for goods

Transport bill of lading

Declarations of customs

Documents in common use

Letter of Credit

Certificate of Insurance

Origin certificate

Certificate of Quarantine

Documents of other types

Quality assurance certification

Accreditation

Certificate of Hygiene

Certificate of Fumigation

How to Apply for CO Form EUR.1

Step 1: Completely and accurately declare the information on the Ministry of Industry and Trade’s website: http://ecosys.gov.vn. If the company has not yet registered as a trader, it must create a merchant profile and apply for an account on the Ecosys system.
Step 2: Get the order number and wait at the appropriate counter to be called.
Step 3: Send your application to the receiving officer. The staff will review and consult on the CO application.
Step 4: Generate a C/O number and download CO data from the website.
Step 5: Officials sign for approval from the CO.

What documents are required for CO Form EUR.1?

Enterprises exporting goods to Europe must submit the following documents to the Ministry of Industry and Trade’s Import-Export Management Department:
– Application for C/O issuance: Ecosy’s export
– Ecosys/Comis: Ecosy’s export
– Declaration of export: The round should be signed and stamped.
– Barcode: Round carpentry must be signed and stamped.
– Sign and seal the invoice for round carpentry.
– Sign and seal round carpentry on the packing list
– Transport Bill of Lading: Round carpentry must be signed and sealed.
– Materials and accessories list: Round carpentry must be signed and sealed.
– Raw material and accessory consumption standards: sign and stamp round carpentry
– Sign and seal round carpentry production process
– Input invoice and import declaration: Stamped and signed

Other considerations when exporting goods to the EU market

• Before goods can be exported to Europe, they must pass through customs procedures based on document inspection or physical inspection.
• The goods are automatically destroyed or returned to Vietnam after 90 days without customs clearance.
  After the goods have been checked to ensure that they fully meet the EU market’s standards for customs clearance, they will be able to be sold in all EU countries’ markets.
• For goods imported from outside the EU, all EU countries apply the same tax rate.
• Exporting goods to Europe will be a lot easier if exporters understand the information and requirements for goods and export documents. Hopefully, the information in this article has inspired businesses to collect more useful data.

Hope the above article has brought you useful information!

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